Senior Archives Officer (7+Years)
Long Term Contract
Washington DC
Duties and Accountabilities
Responsible for contributing to the deliverables of the records management and archival unit
Provides input to the records retention and disposition schedules, particularly for electronic records.
Helps to search for electronic records due for destruction.
Helps to analyze current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.
Under the direction of senior members of the archives, assist in the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
Work with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades.
Assists in the development of a big bucket strategy for electronic records and the implementation of such a system.
Assists in the ECM technology implementation for compliance with electronic records requirements
Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc.)
Provides input to the electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security)
Helps to organize and preserve digital historic collections (e.g., web Archives, digital photographs, digital multimedia)
As an integral part of the Archives team, be an active participant in Archives day to day projects, responsibilities and deliverables.
Specific functions:
Helps develop long-range organizational strategies and plans for electronic records strategies
Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records;
Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported;
Provides input to electronic records management disposition scheduling requirements
Has responsibility for oversight of some electronic records appraisal activities;
Provides input to systems for compliance with institutional/international regulations for storage, security and access to electronic records;
Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition;
Ensures collection and dissemination of professional information on electronic records management
Under direction of senior archive staff, advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle;
Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information;
Helps conducts information management assessments and develops electronic records management procedures to support all business areas of the organization;
Conducts periodic quality assurance checks of all certified records management systems in the World Bank.
Successful candidates are expected to demonstrate:
Sound theoretical and/or applied knowledge of database and information management systems
Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization
Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
Demonstrated interest in and understanding of the Bank Groups work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
Selection Criteria:
MA/MS Degree in a relevant field plus 3 years industry experience, or equivalent combination of a related IT degree; or BA/BS with 7 years industry experience.
Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
Proven experience in working on electronic records programs for archives;
Knowledge and understanding of business processes and information systems;
Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis;
Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.
Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; Command of French or Spanish highly desirable.
Good public outreach skills a must.
Long Term Contract
Washington DC
Duties and Accountabilities
Responsible for contributing to the deliverables of the records management and archival unit
Provides input to the records retention and disposition schedules, particularly for electronic records.
Helps to search for electronic records due for destruction.
Helps to analyze current procedures and IT architectures to recommend to the Bank Group Chief Archivist, approaches and techniques for the identification, scheduling, preservation, and use of the electronic records based on industry standards and best practices.
Under the direction of senior members of the archives, assist in the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
Work with system architects, developers and administrators to integrate recordkeeping requirements into existing systems, new off-the-shelf systems and systems upgrades.
Assists in the development of a big bucket strategy for electronic records and the implementation of such a system.
Assists in the ECM technology implementation for compliance with electronic records requirements
Works with ISG staff to coordinate ECM implementation and related initiatives (e.g., taxonomy, enterprise search, storage, business continuity, web archives, digital preservation, etc.)
Provides input to the electronic records strategy and standards to integrate and coordinate with related corporate strategies (information quality, enterprise IT architecture, ECM architecture, security)
Helps to organize and preserve digital historic collections (e.g., web Archives, digital photographs, digital multimedia)
As an integral part of the Archives team, be an active participant in Archives day to day projects, responsibilities and deliverables.
Specific functions:
Helps develop long-range organizational strategies and plans for electronic records strategies
Works with archivists on the translation of electronic records strategies into schedules, actions and procedures, development of records retention schedules pertaining to active, semi-active and archived electronic records;
Conducts periodic inventories and updates to record schedules to ensure that all new records series are supported;
Provides input to electronic records management disposition scheduling requirements
Has responsibility for oversight of some electronic records appraisal activities;
Provides input to systems for compliance with institutional/international regulations for storage, security and access to electronic records;
Provides technical advice and assistance on electronic records (all status conditions) creation, determination, maintenance and disposition;
Ensures collection and dissemination of professional information on electronic records management
Under direction of senior archive staff, advises organizational units and all administrators of certified records management system on electronic records life cycle management to ensure that electronic records are protected from beginning to end of life cycle;
Works in coordination with information security to develop internal control measures to protect organizational integrity of electronic records and to prevent unauthorized use of misappropriation of classified information;
Helps conducts information management assessments and develops electronic records management procedures to support all business areas of the organization;
Conducts periodic quality assurance checks of all certified records management systems in the World Bank.
Successful candidates are expected to demonstrate:
Sound theoretical and/or applied knowledge of database and information management systems
Ability to develop classification schemes to manage active records and make judgments on the archival value of the variety of documents and business records of the organization
Knowledge of and experience with standards and best practices for records management. Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems. Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
Demonstrated interest in and understanding of the Bank Groups work and objectives. External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.
Selection Criteria:
MA/MS Degree in a relevant field plus 3 years industry experience, or equivalent combination of a related IT degree; or BA/BS with 7 years industry experience.
Experience in both Archives and IT which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
Proven experience in working on electronic records programs for archives;
Knowledge and understanding of business processes and information systems;
Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and analysis;
Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
Proven ability to develop and maintain good working relationships with staff at different levels across the organization; evidence of leadership effectiveness.
Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; Command of French or Spanish highly desirable.
Good public outreach skills a must.
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